COMPARE / CRM & SALES

You can replace it

ProHQ vs Pipedrive

Simple visual pipeline CRM built by salespeople for closing. ProHQ is a process engine: it runs your whole operation as one process — offline, in the field, in your team's language — and we build and run it with you.

Become a beta partner → See the side-by-side ↓

ORIGIN: Estonia · 2010
PRICING MODEL: Per-user/month across five tiers with annual discounts and stackable add-ons, mid-range cost gating automation to higher tiers, billed in USD/EUR with no INR option.
BEST FOR: Small-to-mid sales teams wanting a fast, visual deal pipeline.

CREDIT WHERE IT'S DUE

What Pipedrive is genuinely good at.

Visual deal pipeline

Deals are drag-and-drop cards moving through customizable stages, giving instant funnel visibility with very high ease-of-use ratings.

Activity-based selling

Built around prompting the next action — call, email, meeting — keeping reps proactive rather than reactive.

Fast, simple setup

An intuitive interface drives high adoption, so teams get productive quickly with minimal training.

SIDE BY SIDE

Six things that decide it.

CAPABILITY

ProHQ

Pipedrive

Built around your process

A state-machine workflow that mirrors how you actually work — not generic boards, lists or tickets you bend to fit.

✓

Offline-first, built for the field

Record work where it happens — site, road, shop floor — with no signal. It syncs when the network returns.

✓

One process, everything attached

Tables, documents, files, approvals and chat hang off the exact stage they belong to — not separate apps that never quite talk.

✓

A team that runs it with you

We sit with your people, map the process and keep it running. Not a download-and-configure-it-yourself licence.

✓

Your team's language

Feels like Excel and WhatsApp, in the language the field already speaks. No training period.

✓

AI only where it pays

Drafting, summarising and repetitive paperwork automated on the process — included, not a per-seat upsell.

✓

✓ Built in ~ Partial / add-on / configure-it-yourself ✕ Not available

WHERE IT STOPS

The gap ProHQ fills.

Pipedrive is deliberately just a sales pipeline — that focus is its strength and its ceiling. It has no offline mode, no delivery or finance, and no process beyond deal stages, so the moment a deal closes the work leaves the tool. For an Indian field business there is no INR billing and no Hindi.

Purely a sales pipeline

No process or workflow engine beyond deal stages, and nothing for operations, delivery or project execution.
No project finance or ERP

No buckets, ledgers or invoicing-as-accounting — it tracks deals, not money flow or delivery.
Thin beyond sales

Marketing and service are limited, automation is locked to higher tiers, and quality depends entirely on reps logging activity.
No offline-first field use

A cloud SaaS with no offline-first architecture — a poor fit for field teams in low-connectivity environments.

THE INDIA REALITY

Pipedrive bills only in USD/EUR with no INR or GST invoicing, and although the UI supports 22 languages, Hindi is not among them. For local-language and GST needs, Indian buyers are typically steered to Zoho or Freshworks.

YOU CAN REPLACE IT

Switch to one process.

ProHQ replaces Pipedrive cleanly for any business where sales is just one stage of a larger field-and-delivery operation, since Pipedrive simply stops at the close. A pure outbound sales team that loves the visual pipeline may keep Pipedrive and run ProHQ alongside for everything after. Fair point: for that one job, Pipedrive's simplicity is genuinely hard to beat.

INTEGRATION

Bring your Pipedrive data with you

Pipedrive has a public REST API with client libraries, supports import/export, and offers an integrations marketplace. ProHQ imports deals, contacts and organizations and carries them into delivery and finance stages.

Need to keep Pipedrive in the loop? We build that connector by hand during onboarding — which is why the beta is just twenty seats.

REACHING PARITY

Matching Pipedrive, on the process engine

Where Pipedrive leads today, here's what we're building — so it works offline and in the field too:

A drag-and-drop visual pipeline view as instantly readable as Pipedrive's
Activity and next-action prompts so reps always know the next step
A low-friction setup path that gets a team selling in minutes

THE VERDICT

The best tool for one job — selling — and only that job.

We'll tell you honestly whether ProHQ is the right move from Pipedrive for how you work. That conversation is free.

Talk to the founders → ← All comparisons