COMPARE / CRM & SALES

Keep it — add ProHQ

ProHQ vs HubSpot

Inbound-marketing CRM anchored by a generous free tier. ProHQ is a process engine: it runs your whole operation as one process — offline, in the field, in your team's language — and we build and run it with you.

Become a beta partner → See the side-by-side ↓

ORIGIN: United States · 2006
PRICING MODEL: Free CRM on-ramp, then per-seat Starter and steeply scaling Professional/Enterprise Hubs with per-contact pricing and onboarding fees — cheap to start, expensive to grow, billed in USD.
BEST FOR: Marketing-led and sales-led SMBs and mid-market go-to-market teams.

CREDIT WHERE IT'S DUE

What HubSpot is genuinely good at.

Free, easy on-ramp

A permanently free CRM with unlimited users lets teams adopt and explore with zero financial commitment.

Inbound marketing depth

As the originator of inbound, its Marketing Hub tightly integrates content, email, forms and landing pages with the CRM.

All-in-one platform

Marketing, Sales, Service, CMS and Operations share one contact database, reducing tool sprawl.

SIDE BY SIDE

Six things that decide it.

CAPABILITY

ProHQ

HubSpot

Built around your process

A state-machine workflow that mirrors how you actually work — not generic boards, lists or tickets you bend to fit.

✓

Offline-first, built for the field

Record work where it happens — site, road, shop floor — with no signal. It syncs when the network returns.

✓

One process, everything attached

Tables, documents, files, approvals and chat hang off the exact stage they belong to — not separate apps that never quite talk.

✓

A team that runs it with you

We sit with your people, map the process and keep it running. Not a download-and-configure-it-yourself licence.

✓

Your team's language

Feels like Excel and WhatsApp, in the language the field already speaks. No training period.

✓

AI only where it pays

Drafting, summarising and repetitive paperwork automated on the process — included, not a per-seat upsell.

✓

✓ Built in ~ Partial / add-on / configure-it-yourself ✕ Not available

WHERE IT STOPS

The gap ProHQ fills.

HubSpot is loved for getting a marketing-and-sales team running fast for free, but it stays inside the funnel — once a deal closes, the actual delivery, field work and money flow live in other systems. It has no offline-first mode and no process state-machine beyond pipelines. As contacts and seats grow, the USD bill climbs sharply.

Cost escalates with growth

Free and Starter are cheap, but Professional/Enterprise tiers, per-contact pricing and onboarding fees make scaling expensive.
Marketing-centric, not delivery

Built around the lead-to-deal funnel; it does not manage execution, fulfilment or back-office delivery.
No offline-first field use

A cloud SaaS with no offline-first local-data model for field teams without connectivity.
No process engine or finance

Deal pipelines and workflow automation only — no general state-machine and no project finance, ledger or ERP.

THE INDIA REALITY

Pricing is USD, paid by international card or through resellers, with no clear native Hindi UI. The free tier is the genuine draw for Indian startups, but Professional/Enterprise pricing plus onboarding is steep for typical SMB budgets.

KEEP IT — ADD PROHQ

Keep it, or run ProHQ alongside.

ProHQ runs alongside HubSpot, letting it keep doing inbound marketing while ProHQ owns everything after the deal closes — delivery, field and finance on one process. For an Indian SMB that mainly needs operations rather than inbound campaigns, ProHQ can replace it. Fair point: nobody beats HubSpot's free on-ramp and inbound tooling.

INTEGRATION

Bring your HubSpot data with you

HubSpot offers a full REST CRM API with batch endpoints, CSV and a large app marketplace. ProHQ imports contacts, companies and deals and syncs delivery and finance status back against them.

Need to keep HubSpot in the loop? We build that connector by hand during onboarding — which is why the beta is just twenty seats.

REACHING PARITY

Matching HubSpot, on the process engine

Where HubSpot leads today, here's what we're building — so it works offline and in the field too:

A genuinely usable free or low-cost entry tier
Email, forms and landing-page capture that feed leads straight into the process
A unified contact database where marketing, sales and delivery share one record

THE VERDICT

The friendliest place to start a CRM — and a pricey place to scale one.

We'll tell you honestly whether ProHQ is the right move from HubSpot for how you work. That conversation is free.

Talk to the founders → ← All comparisons