Free and already there
Every phone has WhatsApp and everyone can open a spreadsheet — no purchase, no rollout, no training budget.
COMPARE / THE STATUS QUO
vs 
The default you already run ProHQ vs Spreadsheets & WhatsApp
The default field-ops stack: sheets, chat and paper. ProHQ is a process engine: it runs your whole operation as one process — offline, in the field, in your team's language — and we build and run it with you.
- ORIGIN
- The default, everywhere
- PRICING MODEL
- Free / already paid for.
- BEST FOR
- Any small field team that needs to start tracking work today with zero setup.
CREDIT WHERE IT'S DUE
What Spreadsheets & WhatsApp is genuinely good at.
Infinitely flexible
A sheet bends to any job overnight, and WhatsApp carries photos, voice notes and updates from the field instantly.
Everyone already knows it
Zero learning curve means even non-technical field staff are productive from minute one.
SIDE BY SIDE
Six things that decide it.
CAPABILITY
ProHQ
Spreadsheets & WhatsApp
Built around your process
A state-machine workflow that mirrors how you actually work — not generic boards, lists or tickets you bend to fit.
✓
✕
Offline-first, built for the field
Record work where it happens — site, road, shop floor — with no signal. It syncs when the network returns.
✓
~
One process, everything attached
Tables, documents, files, approvals and chat hang off the exact stage they belong to — not separate apps that never quite talk.
✓
✕
A team that runs it with you
We sit with your people, map the process and keep it running. Not a download-and-configure-it-yourself licence.
✓
✕
Your team's language
Feels like Excel and WhatsApp, in the language the field already speaks. No training period.
✓
✓
AI only where it pays
Drafting, summarising and repetitive paperwork automated on the process — included, not a per-seat upsell.
✓
✕
✓ Built in ~ Partial / add-on / configure-it-yourself ✕ Not available
WHERE IT STOPS
The gap ProHQ fills.
The status quo wins because it's free and universal, and ProHQ respects that — it deliberately feels like Excel plus WhatsApp. The difference is ProHQ wraps that familiar feel in a process: the same grid and chat now carry stages, approvals, history and a single source of truth. Nothing is lost in a thread because everything attaches to the job.
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Version chaos
Multiple copies of the same sheet circulate and nobody knows which one is current.
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No single source of truth
Critical decisions and figures vanish into WhatsApp threads that can't be searched or trusted later.
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No approvals or history
There's no record of who approved what or when a value changed — accountability evaporates.
-
Data dies in chat
Photos, amounts and commitments scroll away in group chats and are gone when you need them.
THE INDIA REALITY
This is how most Indian field businesses genuinely run today — and it works, until the team or the volume grows past what one shared sheet and a WhatsApp group can hold.
THE DEFAULT YOU ALREADY RUN
Keep the feel. Gain a process.
If you're a two-person team tracking a handful of jobs, sheets and WhatsApp are honestly fine — don't over-engineer it. The swap pays off the moment version chaos, lost data, or "who approved this?" starts costing you real money or trust.
INTEGRATION
Bring your Spreadsheets & WhatsApp data with you
There's no API — it's files and chat. ProHQ imports your existing Excel and Google Sheets directly, so the trackers you already maintain become live process tables on day one.
Need to keep Spreadsheets & WhatsApp in the loop? We build that connector by hand during onboarding — which is why the beta is just twenty seats.
REACHING PARITY
Matching Spreadsheets & WhatsApp, on the process engine
Where Spreadsheets & WhatsApp leads today, here's what we're building — so it works offline and in the field too:
- Familiar grid-first editing
- Built-in chat attached to every job
- One-click Excel and Sheets import
THE VERDICT
It got you here — but it can't tell you the truth twice.
We'll tell you honestly whether ProHQ is the right move from Spreadsheets & WhatsApp for how you work. That conversation is free.