COMPARE / SUITES & ERP

Keep it — add ProHQ

ProHQ vs SAP

Enterprise ERP via S/4HANA and Business One. ProHQ is a process engine: it runs your whole operation as one process — offline, in the field, in your team's language — and we build and run it with you.

Become a beta partner → See the side-by-side ↓

ORIGIN: Germany · 1972
PRICING MODEL: License plus large implementation cost (license is often the minority of total spend); Business One sits below S/4HANA, with cloud or on-prem options, GST extra.
BEST FOR: Mid-market to large enterprises needing deep, audited accounting, inventory and compliance.

CREDIT WHERE IT'S DUE

What SAP is genuinely good at.

Deep accounting & compliance

S/4HANA offers comprehensive India GST localization — CGST/SGST/IGST, e-Invoice IRN, e-Way Bill, GSTR filing — far beyond ProHQ's light finance.

Enterprise scale and rigor

Proven for large, multi-entity, multinational operations with real-time HANA analytics and audited controls.

Vast partner ecosystem

20,000+ partners worldwide plus a strong Indian SAP base provide implementation and industry expertise.

SIDE BY SIDE

Six things that decide it.

CAPABILITY

ProHQ

SAP

Built around your process

A state-machine workflow that mirrors how you actually work — not generic boards, lists or tickets you bend to fit.

✓

Offline-first, built for the field

Record work where it happens — site, road, shop floor — with no signal. It syncs when the network returns.

✓

One process, everything attached

Tables, documents, files, approvals and chat hang off the exact stage they belong to — not separate apps that never quite talk.

✓

A team that runs it with you

We sit with your people, map the process and keep it running. Not a download-and-configure-it-yourself licence.

✓

Your team's language

Feels like Excel and WhatsApp, in the language the field already speaks. No training period.

✓

AI only where it pays

Drafting, summarising and repetitive paperwork automated on the process — included, not a per-seat upsell.

✓

✓ Built in ~ Partial / add-on / configure-it-yourself ✕ Not available

WHERE IT STOPS

The gap ProHQ fills.

SAP makes you conform your business to its module and best-practice design through a long, consultant-led implementation, and it is not built for offline field crews. Its accounting, inventory and compliance depth genuinely exceeds ProHQ. ProHQ instead models one process around how you already work, offline, run with you by a small team.

You fit SAP's modules

SAP imposes its module structure and best-practice processes; you adapt your business to it via long consultant-led projects.
Not offline-first field

Built for connected enterprise operations; not a lightweight offline-first tool for crews without reliable connectivity.
Heavy cost and complexity

Business One projects commonly run tens of thousands of dollars and S/4HANA far more, with implementation the dominant cost.
Overkill for small teams

Setup, training and admin overhead is poorly matched to a small field-heavy business that just wants to run its process.

THE INDIA REALITY

SAP has the strongest compliance and GST localization of the suites and a deep Indian partner base, but for most small field businesses the implementation cost, timeline and complexity are out of proportion to their needs.

KEEP IT — ADD PROHQ

Keep it, or run ProHQ alongside.

If a business truly needs audited enterprise accounting, complex inventory and multi-entity compliance, SAP is the right tool and ProHQ should not pretend to replace it. ProHQ wins for the field-heavy SMB that wants its actual workflow digitized, offline and in its own language, without an enterprise ERP project.

INTEGRATION

Bring your SAP data with you

SAP exposes OData/BAPI APIs and standard data import, so ProHQ syncs operational process and table data and hands financial postings to SAP; SAP remains the system of record for ledger, inventory and statutory compliance.

Need to keep SAP in the loop? We build that connector by hand during onboarding — which is why the beta is just twenty seats.

REACHING PARITY

Matching SAP, on the process engine

Where SAP leads today, here's what we're building — so it works offline and in the field too:

Statutory GST e-Invoice and e-Way Bill generation
Multi-entity consolidated financial reporting
Audited immutable ledger with role-based financial controls

THE VERDICT

Unmatched enterprise accounting depth, but a heavyweight you conform to, not a field process built around you.

We'll tell you honestly whether ProHQ is the right move from SAP for how you work. That conversation is free.

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