COMPARE / PROJECT & WORK MANAGEMENT

You can replace it

ProHQ vs Trello

Visual kanban boards for lightweight task and project tracking. ProHQ is a process engine: it runs your whole operation as one process — offline, in the field, in your team's language — and we build and run it with you.

Become a beta partner → See the side-by-side ↓

ORIGIN: United States · 2011 (Atlassian, 2017)
PRICING MODEL: Freemium with a genuinely generous free tier, then inexpensive per-user USD tiers (Standard, Premium, Enterprise) — cheap relative to full PM suites.
BEST FOR: Small teams who want a simple, visual to-do board with cards moving across columns.

CREDIT WHERE IT'S DUE

What Trello is genuinely good at.

Dead-simple visual boards

Drag-and-drop cards across lists make it instantly understandable with no training — why it is so widely loved.

Open API and Power-Ups

A documented REST API plus a large Power-Up marketplace (Slack, Drive, CSV import) to bolt on extras.

Butler automation built in

Rule, button and scheduled automations (now with Atlassian Intelligence) handle repetitive card actions without code.

SIDE BY SIDE

Six things that decide it.

CAPABILITY

ProHQ

Trello

Built around your process

A state-machine workflow that mirrors how you actually work — not generic boards, lists or tickets you bend to fit.

✓

Offline-first, built for the field

Record work where it happens — site, road, shop floor — with no signal. It syncs when the network returns.

✓

One process, everything attached

Tables, documents, files, approvals and chat hang off the exact stage they belong to — not separate apps that never quite talk.

✓

A team that runs it with you

We sit with your people, map the process and keep it running. Not a download-and-configure-it-yourself licence.

✓

Your team's language

Feels like Excel and WhatsApp, in the language the field already speaks. No training period.

✓

AI only where it pays

Drafting, summarising and repetitive paperwork automated on the process — included, not a per-seat upsell.

✓

✓ Built in ~ Partial / add-on / configure-it-yourself ✕ Not available

WHERE IT STOPS

The gap ProHQ fills.

Trello is a lightweight kanban tool, not a process engine — it tracks cards but can't model your business as one governed workflow with stages, approvals and finance attached. Everything beyond simple cards is bolted on via Power-Ups and third-party apps you assemble and maintain. And no one sits beside you to build and run the operation.

Boards, not a process engine

Trello models free-form lists of cards, not a governed state machine with stages, gates and terminal outcomes.
Fragmented, not unified

Tables, documents, files, approvals and chat aren't first-class on a stage — you stitch them through Power-Ups.
Self-serve, no partner

It is a buy-and-figure-it-out product; nobody documents and runs your operation with you.
Not India- or field-localized

USD pricing, English-first Atlassian support, no Hindi operating model or WhatsApp-style feel for field teams.

THE INDIA REALITY

Widely used in India by startups and software teams, but sold as a global self-serve product — USD pricing, English-first support on global timezones, no India onboarding or regional-language interface for field staff.

YOU CAN REPLACE IT

Switch to one process.

ProHQ replaces a wall of disconnected Trello boards with a single state-machine process where each stage carries its own tables, documents, files, approvals and chat. Instead of self-serve setup, a team documents your operation and runs it with you — offline-first, in your language, feeling like Excel plus WhatsApp.

INTEGRATION

Bring your Trello data with you

Trello exposes an open REST API and CSV/Excel import-export via Power-Ups, so ProHQ pulls boards, lists, cards, due dates and members and maps columns to stages and card fields to structured table data.

Need to keep Trello in the loop? We build that connector by hand during onboarding — which is why the beta is just twenty seats.

REACHING PARITY

Matching Trello, on the process engine

Where Trello leads today, here's what we're building — so it works offline and in the field too:

A drag-and-drop visual board view of process stages
No-code Butler-style automation on stage transitions
Quick card-style capture that feels as fast as Trello

THE VERDICT

A brilliant little board for cards — but it's not your process, and nobody runs it with you.

We'll tell you honestly whether ProHQ is the right move from Trello for how you work. That conversation is free.

Talk to the founders → ← All comparisons