Universal and effortless
Almost everyone has a Google account, so sharing a doc or sheet needs zero onboarding.
COMPARE / DOCS & KNOWLEDGE
vs 
Keep it — add ProHQ ProHQ vs Google Docs & Sheets
Cloud documents and spreadsheets everyone already uses. ProHQ is a process engine: it runs your whole operation as one process — offline, in the field, in your team's language — and we build and run it with you.
- ORIGIN
- United States · 2006
- PRICING MODEL
- Free with any Google account; paid per-user Workspace tiers add storage, admin and support.
- BEST FOR
- Teams that need shared documents and spreadsheets with effortless real-time collaboration.
CREDIT WHERE IT'S DUE
What Google Docs & Sheets is genuinely good at.
Best-in-class co-editing
Real-time multiplayer editing with comments and revision history is mature and rock-solid.
Free to start
Core Docs, Sheets and Drive cost nothing for individuals and small teams.
SIDE BY SIDE
Six things that decide it.
CAPABILITY
ProHQ
Google Docs & Sheets
Built around your process
A state-machine workflow that mirrors how you actually work — not generic boards, lists or tickets you bend to fit.
✓
✕
Offline-first, built for the field
Record work where it happens — site, road, shop floor — with no signal. It syncs when the network returns.
✓
~
One process, everything attached
Tables, documents, files, approvals and chat hang off the exact stage they belong to — not separate apps that never quite talk.
✓
✕
A team that runs it with you
We sit with your people, map the process and keep it running. Not a download-and-configure-it-yourself licence.
✓
✕
Your team's language
Feels like Excel and WhatsApp, in the language the field already speaks. No training period.
✓
~
AI only where it pays
Drafting, summarising and repetitive paperwork automated on the process — included, not a per-seat upsell.
✓
✕
✓ Built in ~ Partial / add-on / configure-it-yourself ✕ Not available
WHERE IT STOPS
The gap ProHQ fills.
Sheets store data; they don't run a process. ProHQ keeps the spreadsheet feel but adds stages, approvals, assignments and history on top of the same grid. It also unifies the documents, files and chat that today live in separate Drive folders and WhatsApp groups into one process.
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No process or state
A sheet has no concept of stages, transitions or what step a job is on — it's just cells.
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Offline is bolted-on
Offline editing requires a specific browser extension or the mobile app and is fragile for sustained field use.
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No approvals or roles per record
Anyone with edit access can change anything; there's no per-row approval, assignment or true audit trail.
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Truth scatters across files
Work fragments into many sheets and chat threads with no single linked source of truth.
THE INDIA REALITY
Ubiquitous across Indian businesses and free, but interface and formulas stay English-centric, and field teams end up screenshotting sheets into WhatsApp.
KEEP IT — ADD PROHQ
Keep it, or run ProHQ alongside.
For genuinely ad-hoc lists, one-off calculations and shared writing, Google's tools are unbeatable and free — keep them. The swap only makes sense when a sheet has quietly become the system of record for a repeating workflow that nobody can trust anymore.
INTEGRATION
Bring your Google Docs & Sheets data with you
Google offers full Sheets/Drive APIs and native CSV/XLSX export. ProHQ imports Google Sheets exports directly into structured tables, mapping columns to typed elements.
Need to keep Google Docs & Sheets in the loop? We build that connector by hand during onboarding — which is why the beta is just twenty seats.
REACHING PARITY
Matching Google Docs & Sheets, on the process engine
Where Google Docs & Sheets leads today, here's what we're building — so it works offline and in the field too:
- Frictionless Google-account sign-in
- Spreadsheet-grade inline cell editing
- Direct Google Sheets/Drive import and sync
THE VERDICT
The world's best spreadsheet still can't tell you what step the job is on.
We'll tell you honestly whether ProHQ is the right move from Google Docs & Sheets for how you work. That conversation is free.
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